At Probgen, we adhere to all applicable laws, internal policies, and the principles outlined in our Corporate Code of Conduct and Ethics. These standards form the foundation of our operations and guide our interactions with colleagues, customers, suppliers, shareholders, and other stakeholders.
Maintaining compliance with these standards is essential to our success, making it crucial to identify and address any misconduct early.
The Probgen Integrity Line is an independent, impartial, and confidential system designed to report serious misconduct within our company and supply chain, ensuring transparency, accountability, and ethical business practices.
At your request, we can arrange an in-person meeting within a reasonable timeframe.Alternatively, if you prefer, we can conduct the meeting virtually.
You can report any actual or potential violations of applicable laws or Probgen-internal regulations that could significantly impact Probgen. This includes, but is not limited to, antitrust violations, bribery, corruption, fraud, theft or other criminal offenses, money laundering or terrorist financing, discrimination and harassment, as well as violations related to accounting, internal controls, or auditing. Additionally, you can report any actual or potential risks or violations concerning human rights or environmental obligations associated with our business activities or those of our direct or indirect suppliers.
When describing the incident, use clear and straightforward language to ensure that individuals outside your area of expertise can understand the situation. Including specific details and avoiding vague statements will enhance the clarity of your report.
Additionally, being available for follow-up questions can greatly assist the investigation process. If you prefer to remain anonymous but are open to further communication, please utilize the protected mailbox feature available in our digital reporting system. This allows for confidential correspondence while safeguarding your identity.
Upon receiving your report, we will follow this process:
Acknowledgment: Within seven days, we will confirm receipt of your report.
Assessment: We will determine if the report falls within the scope of our whistleblowing system.
Communication: We will maintain contact with you throughout the process.
Evaluation: We will assess the validity of the report and evaluate the severity of the reported issue.
Information Gathering: If needed, we may request additional details or discuss the case further with you.
Investigation: We will thoroughly investigate the matter.
Feedback: Within a reasonable timeframe, not exceeding three months, we will inform you of the actions taken or planned in response to your report and the reasons for these actions.
We are committed to safeguarding your identity, as well as the identities of individuals mentioned in your report, in compliance with applicable laws. Retaliation against whistleblowers is prohibited by law, and we will not engage in, attempt, or threaten any retaliatory actions against you for submitting a report.However, please note that these protections do not apply if the report contains information that is knowingly false or submitted with gross negligence.If you believe you have experienced retaliation or have witnessed retaliatory actions against another individual, we encourage you to report this promptly through our designated reporting system.Ensuring a safe and transparent environment is our priority, and your cooperation is vital in upholding these standards.
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